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Policies: Reserving an event table (for bake sales, etc.)


Title:  Reserving Tables in the Library

Policy:  The Rohrbach Library will provide space in the form of a table for departments, staff and students across campus to convey items of interest to the KU community in accordance with the University Sales & Solicitation Policy which can be located in The Key. 


  • There will be one table allowed per day. All requests for tables must be approved by the Office of Student Involvement per the University Sales & Solicitation policy.

  • Individuals interested in hosting a table in the Library will contact Conference Services utilizing the online reservation system found on the KU website with information regarding the date, time, and purpose. Subsequent paperwork will need to be submitted to Student Involvement for approval

  • After determining whether or not space is available for the proposed date, Conference Services will provide an approval pending further paperwork which must be submitted to the Office of Student Involvement.Once Student Involvement has granted final approval, notification will be sent to the Director’s Office.The Director’s Office will also advise the Information Desk of the approved date and time.The table will be located in the Library’s lobby.

  • If the table is for a student organization, the Director’s Office will arrange for a table to be delivered by Facilities on the day of the event and removed at its conclusion.If the table is for a department or administrative office, it will be their responsibility to order a table to be delivered and removed from the building. In all cases, Facilities requires a two-week notice to assure delivery of the table.

  • All arrangements for food to be handed out to patrons will be the responsibility of the person requesting the table. All sales in which there is an exchange of money need to abide by the On-Campus Sales, Fund Raising and Solicitations Policy.

  • Table displays should not block the flow of traffic in the library.In addition, all display items must be kept within the confines of the table without prior approval by the Library Director.

  • It is expected that proper behavior and language will be demonstrated at the display table.

  • At the conclusion of the approved time for hosting a table, the responsible party will clean off the table and dispose of any debris in the vicinity of the table.


Department:         Director’s Office

Contact:                Martha Stevenson
                             Director, Rohrbach Library     

Date:                     January 23, 2017